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HEPL has a vacancy for a part-time (20+ hrs. per week) Genealogy & Local History Assistant at our Noblesville branch and are encouraging qualified candidates to apply. Must have flexibility to work one evening per week and one weekend per month. The position will be posted internally and externally. Starting pay for this position is $14.28 per hour.
SUMMARY: Performs a variety of clerical tasks in the Indiana Room related to answering genealogy, local history, or Indiana history inquiries. This position reports to the Genealogy & Local History Coordinator.
ESSENTIAL DUTIES:
- Answers reference questions dealing with genealogy and local or Indiana history.
- Teaches patrons how to use printed indexes, card files, databases, microform reader/printer, photocopiers, etc.
- Updates Indiana Room vertical files with pamphlets and newspaper clippings and updates vertical file indexes.
- Maintains obituary and family history files in print and databases.
- Shelves Indiana Room materials.
- Scans materials for the digital collection.
- Based on level of expertise; provides guidance and assistance with indexing and scanning technology (i.e. Adobe Photoshop, ContentDM, MS Access).
- Ability to troubleshoot hardware.
- Performs other duties as assigned.
EDUCATION and/or EXPERIENCE:
- A high school diploma or equivalent is required.
- Six months of related library or customer service experience is preferred.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Customer Service – Provides prompt, attentive, and friendly customer service in-person and by phone; represents the organization well; maintains
personal accountability and ownership for providing excellent customer service; seeks and responds to feedback from customers to improve service;
follows up and meets commitments; shows willingness to go out of his or her way to help customers; demonstrates strong attention to details and
accuracy in work. - Teamwork – Cooperates and works together with all co-workers; plans and completes job duties with minimal supervisory direction, including appropriate judgment; collaborates with and supports coworkers by helping out where needed; creates and maintains positive relationships with coworkers; asks for and listens to coworker feedback and incorporates feedback into revised processes; completes work on time and with proper quality;
supports cross-training and shares learning with others; understands we are all stewards of taxpayer funds. - Communications and Media – Communicates ideas and thoughts clearly, accurately, and respectfully; listens to others and seeks to understand others’
perspectives; has knowledge of communication techniques and methods, including alternative ways to inform and educate using electronic media,
including but not limited to email, internet, and social media sites. - Adaptability – Willingness to take on new challenges and responsibilities; open to change and variety within the workplace; works to implement successful change in areas of responsibility; recommends and implements changes to improve processes and customer service.
- Image – Portrays a positive image of library; is a strong public ambassador and promotes library programs and services during customer interactions.
- Technical – Proficiency in using computers and related software; experience with library management system software, including cataloging systems and public interface systems.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform
the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The employee frequently is required to:
- Stand, walk, sit
- Use hands and fingers to handle books, paper, technology
- Speak and listen to others
- See and read
- Reach with hands and arms
- Stoop, kneel, crouch, or crawl
- The employee must frequently lift and/or move up to 25 pounds
APPLICATION PROCESS: Applicants must submit a letter of interest, attach a resume and complete the online application. Please reach out to John Chomica at chomicaj@hepl.lib.in.us or (317) 770-3266 with any questions.