Beginning July 1, all Apple products need to be purchased through CDW-G. CDW-G will now be the preferred seller for all Apple products. A Request for Proposal (RFP) was solicited and CDW-G won based on their competitive pricing and excellent customer service. IU Apple Standards will be located on the main CDW-G catalog landing page… Read more »
Changes in Chrome River & Travel Deadlines
Internet Explorer Not Supported by Chrome River: As of May, users are no longer able to access Chrome River using Internet Explorer. Please use one of Chrome River’s supported browsers instead: Microsoft Edge, Mozilla Firefox, Apple Safari or Google Chrome. Deadline for Booking Prepaid Travel on an IU Travel/Meeting/Ghost Card: This deadline expired on June… Read more »
Outstanding Departmental Scholarship Reimbursements
The end of this Fiscal Year is June 30, 2021. We are working through a number of campus scholarship accounts to make sure they reconcile at year end, but can use your help. If there are any Scholarship Reimbursement transactions for this year being initiated in the departments, we need to compile the information centrally. … Read more »
Parking Rates Effective 7/1/2021
Last year a discount was applied to the parking rates for Faculty, Staff & Students due to COVID-19’s affect on campus operations. Normal parking rates are being reinstated for Fiscal Year 2022 (7/1/21-6/30/22). The rates effective July 1 are: Faculty & Staff: $180 Annual Permit for those with salaries under $35,000 $252 Annual Permit for those… Read more »
Accounts Payable Year-End Reminders
Invoice Processing: As fiscal year-end approaches, it is important to clarify the procedures that we follow in processing invoices at the end of the year. The invoice date is used to determine which fiscal year that invoice is charged against regardless of when the purchase order was created. The invoice date is the date presented… Read more »
Year-end Transaction Processing
Fiscal Year 2021 comes to a close on June 30th, and it becomes extremely important to monitor your various action lists for documents that need your approval or other actions. Please take time every week through the end of the year to review your Chrome River, BUY.IU and KFS Action lists for transactions that are… Read more »
Year End Travel Guidance
Travel & Ghost Card Deadlines: Fiscal Year 2021 closes on June 30, 2021. Please review the following list of upcoming due dates and actions you may need to take. Prepaid Travel Deadline: A Ghost Card is a credit card account used by authorized departments to book prepaid travel such as airfare, lodging reservations, and ground… Read more »
Prior Fiscal Year Purchase Order Clean-up
Purchase order encumbrances continue to be held on accounts until the POs are closed. In most cases, POs automatically close when an order is complete. However, POs which are not fully invoiced remain open. Note that when entire invoices post against a single line on a multiple line PO, the remaining lines stay encumbered and… Read more »
Purchasing and Accounts Payable Year End Deadlines
Fiscal Year 2021 (FY21) draws to a close June 30, 2021. At this point, BUY.IU allows departments to enter non-catalog orders for Fiscal Year 2022 (FY22). To see how to enter FY22 requisitions, please review SOP-PURCH-22. CATALOG ORDERS: In order for a catalog order to be charged to FY21, it should be placed by Wednesday,… Read more »
IU Foundation Transaction Processing Deadlines for FY 2021
The IU Foundation published the following list of transaction processing deadlines: Scholarship Reimbursements: The current academic year Fall & Spring Scholarship Reimbursement deadline passed on April 15, 2021. (Please note that Accounting Services is still working on some of these and may reach out to you if we have questions about funding any scholarship awards.) Summer… Read more »