Travel & Ghost Card Deadlines: Fiscal Year 2021 closes on June 30, 2021. Please review the following list of upcoming due dates and actions you may need to take.
Prepaid Travel Deadline: A Ghost Card is a credit card account used by authorized departments to book prepaid travel such as airfare, lodging reservations, and ground transportation via an IU Designated Travel Agency (DTA) or contracted supplier. Prepaid travel should be booked no later than Tuesday, June 15 to be included in FY21 budgets. Please plan pre-paid bookings accordingly.
Prepaid Travel Expense Report Deadline: Prepaid travel expenses should be reconciled and reports submitted in Chrome River by Friday, June 25 to be charged in FY21. This helps ensure adequate time for the reports to route for review and approval.
Travel Expense Report Approval: Travel-related expense reports are charged to the Fiscal Year in which they are approved, not the year in which they are submitted. Ensure your expenses book to FY21 by approving transactions by Tuesday, June 29. Expenses approved after June 29 will book to FY22.
Chrome River Travel Pre-approval: In light of updated domestic travel guidance effective May 10, 2021, trip pre-approval in Chrome River is still required for all IU-sponsored travel, however, executive-level approval for domestic trips is no longer necessary.
If you have any questions contact IU Travel Management Services at travel@iu.edu.