Fiscal Year 2021 (FY21) draws to a close June 30, 2021. At this point, BUY.IU allows departments to enter non-catalog orders for Fiscal Year 2022 (FY22). To see how to enter FY22 requisitions, please review SOP-PURCH-22.
CATALOG ORDERS: In order for a catalog order to be charged to FY21, it should be placed by Wednesday, June 16. (Do not place catalog orders for FY22 prior to July 1, 2021.) Please note that Catalog orders are charged to the Fiscal Year in which they are delivered and invoiced, not the year in which they are created. Ordering by June 16 allows most Catalog suppliers to deliver and invoice before the end of FY21. Complex orders or orders to suppliers with slower shipping terms should be placed as soon as possible to ensure charges apply to the correct Fiscal Year.
P-CARD TRANSACTIONS: Make all P-Card purchases by Tuesday, June 15 to ensure timely report processing. P-Card transactions must be submitted for reconciliation by Friday, June 25 to be included in FY21. During year-end, P-Card restrictions still apply. Review SOP-PCARD-04 for a list of restricted items.
P-CARD RECONCILIATION EXPENSE REPORTS: P-Card transactions are charged to the Fiscal Year in which the P-Card Reconciliation expense report is approved by the account manager. P-Card Reconciliation expense reports approved in Chrome River by Tuesday, June 29 will charge expenses to FY21. Any P-Card Reconciliation reports approved after June 29 will charge transactions to FY22.
CHECK REQUESTS: Check request requisitions must be fully approved by end of business Wednesday, June 30 to be charged to FY21. This means the requisition is in Complete status and has generated a BUY.IU invoice starting with “SI.” Check requests cannot be pre-dated. Never adjust the Fiscal Year in the Accounting Codes section of a check request requisition. This creates issues when processing the document which must be manually adjusted.
FISCAL YEAR 22 PURCHASE ORDERS: Completed purchase orders will be released to suppliers by Purchasing staff on Thursday, July 1. POs are sent to suppliers from the email address support@sciquest.com.
BUY.IU INVOICES: All invoices received by Accounts Payable by end of day Monday, July 5, with an invoice date of June 30 or before, and fully approved by end of business Tuesday, July 13 will be charged to FY21. There is no invoice post-back period. All invoices dated July 1 or later and fully approved after July 13 will be charged to FY22. Use the Invoices – Prior Fiscal Year saved search to locate FY21 invoices which are still In Progress prior to July 13.
If you have any questions about the purchasing limitations or additional help on how to process transactions, use the Support Form. These questions cannot be submitted to the AP Help, Purchasing Help, or P-Card Help email addresses. Those email addresses have all been replaced by the support form.