Purchase order encumbrances continue to be held on accounts until the POs are closed. In most cases, POs automatically close when an order is complete. However, POs which are not fully invoiced remain open. Note that when entire invoices post against a single line on a multiple line PO, the remaining lines stay encumbered and the PO will not close automatically.
Use the BUY.IU PO Encumbrance Detail Report to return a list of open Purchase Orders by chart, org, or account number. This report easily identifies which POs should be closed in BUY.IU. The instructions are provided at the same location.
If you have any questions, feel free to contact Kathleen Pizana at kpizana@iusb.edu.