We have returned to asking students to provide a contact phone number in SAS as they schedule an appointment after some advisors reported difficulties reaching students. Remember that these numbers are not being updated in SIS but that students do supply their phone number every time they schedule.
Tuesday Tech Time with Tim and Kate is hosting a Summer 2020 Special webisode on Tuesday, July 21st, 4-5pm (Eastern). Here is the tentative agenda of topics:
- Caseload Re-Design Preview
- Kiosk Launch for AdRx/SAS
- COVID-19 Check-In (How are folks doing?)
Join live at:
You might have gotten used to using the link to “Student Contact Info” in the left navigation bar to get to the SIS page for student phone numbers, addresses, or alternate emails.
Now you can find all of that information within AdRx on the Student Summary tab of the student profile page. About mid-way down, you’ll see the card for Student Profile. The Contact tab now contains all the information that was on the SIS page; remaining information about student demographics from that SIS page can be found under the Demographic Info tab in that same location.
Congratulations to our IU Colleagues recognized by the 2020 NACADA Global Awards! Your work is invaluable to IU students and the IU community as a whole, and we are excited to see your well-deserved recognition.
- Michelle Dankle (IUPUI) has received a Certificate of Merit for Outstanding New Advisor.
- Pete Giordano (IUB) has received a Certificate of Merit for Outstanding New Advisor.
- Elizabeth Guertin (IUB) has received the Virginia N. Gordon Award for Excellence in the Field of Advising for significant contributions to the field of academic advising.
- René Henry (IUB) has received a Certificate of Merit for Outstanding Advising – Primary Role.
- Terry O’Brien (IUPUI) has received an award for Outstanding Advising – Primary Role.
- Will Smith (IUB) has received a Certificate of Merit for the Outstanding Advising Administrator Award.
- Veronica Williams (IUN) has been awarded an Administrator’s Institute Scholarship.
All winners will be honored at the awards reception on Sunday, October 4 during the 2020 NACADA Annual Conference in Puerto Rico. Please join us in recognizing the award winners for their remarkable contributions to students and the campus, and in congratulating them on their achievements.
Remember to register for the EDGE Conference, May 27! Find all details and the registration link on the EDGE website. Registrants will receive a digital program with Zoom links for the sessions, but find a preview of titles and presenters below:
Further Discussion with Dr. Daniel Pascoe-Aguilar, Keynote Speaker
Create and Market Meaningful Workshops That Students Will Actually Go To
Dan Melnick (IUB), Associate Director of Professional Community Programs, Career Connections, School of Education
Career Communities, Advising, and Campus Recruiting – A Cohesive Strategy
Miranda Redman (IUB), Sr. Assistant Director Employer Relations, School of Public and Environmental Affairs
A Blank Canvas: Using Learning Management Systems to Create Collaborative, Online Advising Environments
Rebecca J. Butorac (IUB), Academic Advisor and Instructor
Balancing Competitive Conversations
Madi Crist (IUPUI), Student Success Advisor, Health and Life Sciences
Martha Marshall (IUPUI), Team Coordinator/Student Success Advisor, Health and Life Sciences
Joshua Peaslee (IUPUI), Academic Advisor, School of Nursing
Joanna Plew (IUPUI), Coordinator of Advising and Admissions, School of Medicine
Neurodiversity: Exploring the Spectrum in Indiana
Mathew Bumbalough (IUB), Associate Academic Advisor, University Division
Lisa Hamilton (IUB), Senior Assistant Director, Career Development Center
Debbie Anderson (IUB), Access Coordinator, Disability Support Services
Charlie Stone (IUB), Access Coordinator, Disability Support Services
The Summit: A Career-Focused Professional Development Experience for Students
Dana Gohmann (IUS), Lead Academic Advisor and Assistant to the Dean, School of Social Sciences
Greg Roberts (IUS), Lead Academic Advisor and Assistant to the Dean, School of Arts & Letters
The Importance of Speaking a Common Language
Kori Renn (IUB), Director of Student Services, Undergraduate Career Services Kelley School of Business
Renee Rerko (IUB), Associate Director of Undergraduate Academic Advising, Kelley School of Business
Get Engaged! How Advisors Can Help Re-Brand General Education Options for Students
Krystie L. Herndon (IUB), Senior Advisor, College of Arts and Sciences
Roadmap to Success: Strategies to Address Gender, Geographic, Racial and Socioeconomic Issues Through Partnering with Campus Career Services Offices
Vince Isom (IUB), Director, 21st Century Scholar’s Program
Tehanee Ratwatte (IUB) , Associate Director, Specific Student Populations, Career development Center
The O’Neill Career Hub Presents “The Career Studio Experience”
Megan Boris (IUB), Career Consultant
Julia Driscoll (IUB), Career Consultant
Susan Sandberg (IUB), Career Consultant
Advisors as Teachers: Teaching Students Emotional Intelligence Skills
Quenshia “Que” Graves (IUB), Academic Advisors in the Media School
Closing the Loop in AdRx
Caryn Castellan, Product Owner/Analyst, Enterprise Student System, UITS
Leaning into Career Planning with First-Year Students
Taryn Thomas (IUB), Associate Director of Career Services, Kelley School of Business
Listen, Reflect, Respond, and Refer: Four Steps to More Integrated Advising
Julie James (IUB), Kelley Academic Advisor
Chris Klein (IUB), Kelley Academic Advisor
Graphic Design + College Information = Successful First-Year Advising
Adam Svoboda (IUK), Academic Advisor
Supporting Student Persistence: Implications for Academic Advisors and Career Coaches
René L. Henry (IUB), Senior Academic Advisor, O’Neill School of Public and Environmental Affairs
Marion Hunt (IUB), Academic Advisor, Associate, University Division
Adrienne Sewell (IUB), Director of Advising for Retention and Sophomore Initiatives, University Division
Celebrating Students’ Milestone: Welcoming Pre-Majors to Their Degree-Granting School
Alex Harvey (IUPUI), Academic Advisor, Purdue School of Engineering & Technology
Danny King (IUPUI), Director of New Student Academic Advising Center, Purdue School of Engineering & Technology
Mayuri Patel (IUPUI), Academic Advisor, Purdue School of Engineering & Technology
No One Told Me About This: Decoding Internship Requirement Myths Using Outreach Techniques
Autumn Brunelle (IUB), Internship Coordinator, O’Neill Career Hub
The Meat of the Sandwich: Balancing Academic & Career Advising
Anna Bednarski (IUB), Associate Director of Academic and Career Planning
Kelsey Karum (IUB), Associate Director of Academic and Career Planning
Is It Just Us? Or… Unpacking Barriers and Challenges to Career Development for Generation Z
Jen Schott (IUPUI), Director of Career Planning, University College
Missy Cooper (IUPUI), Senior Career Consultant, University College
Kerry Lay (IUPUI), Career Advisor, O’Neill School of Public and Environmental Affairs
Stephanie Enyeart (IUPUI), HLS Career Consultant, University College
Karley Clayton (IUPUI), Senior Career Consultant, University College
Career Edge Used as Foundation for Careers Course in Business
Adam Smith (IUK), Faculty
Carla Messer (IUE), Faculty
Sean Winningham, eLearning Design Services
Missy Ritchie, eLearning Design Services
Appointment Campaigns: Set Up and Sit Back While the System Works for You
Kris Nicola, Product Owner, Student Academic Initiatives, UITS
Assessing Students’ Needs: Providing Quality Academic Advising
Bridgette L. Holmes, Project Associate
Jillian Kinzie, Associate Director National Survey of Student Engagement, Indiana University Bloomington Center for Postsecondary Research
Advising-Related Learning: Does It Matter for Student Satisfaction or Success?
Matthew Rust (IUPUI), Senior Executive Director, Campus Career and Advising Services
Helping International Students Achieve Career Success
Sara Ko-Ada (IUB), Associate Director of International Student Services/Career Coach, Kelley Undergraduate Career Services
Dan Melnick (IUB), Associate Director of Professional Community Programs, IU School of Education
We are pleased to announce the All-IU EDGE 2020 Integrated Career and Academic Advising Digital Conference is open for registration. All registered attendees will be provided with a full program and instructions to participate in the entire day and/or portions of the conference. Zoom links will be protected and available only to registered participants using their IU email addresses to log in on May 27.
We look forward to seeing you on screen!
- Gender identity.
- Gender preference for a Quarantine Buddy.
- Current city or school.
- What they seek in a Quarantine Buddy.
- Communities: minority, disabled, low income, first generation.
- Interests and hobbies.
On Tuesday Tech Time with Tim and Kate this past Tuesday, a group coaching session started the episode with what we have learned about ourselves and our students during this social distancing time. One of the questions we needed to reference in this blog was about student text reminders, which can be seen here. The recording is available in the usual Box folders (which we will talk more about in the next Tech Time)
- Quick Updates & Fixes
- Search by Courses Grade Adds Additional term
- Alert in Campaigns Reminds Users to Set up Appointment Restrictions and Slots before sending out the email to students
- Time Zones Identified in SAS when Student Schedules
- Kate & Tim Checking in on You
- Campaigns for…
- Orientation Meetings
- “I might have credit for….” Using the Technology to Stay on Top of Tasks
- Students using Notes in iGPS Plan
- Advisors/coaches using Action Items for later in summer/early fall.
- Questions, Thoughts, Comments, Epiphanies
- What’s on your mind?
In order to meet the needs of all of our students, especially during this current COVID-19 situation, UITS is adding the time zone to SAS appointments when students are scheduling an appointment with an advisor, coach, or tutor. When a student is viewing available appointment slots in SAS, there will be a notice identifying which time zone the appointment occurs in (Image A below). This notice will also display when the student has scheduled the appointment and they get the green confirmation note (Image B below).
Now that Zoom has become a primary mode of communication, we want to alert you to a best practice. All users should download and open the Zoom app, then log in using SSO (Single Sign On) with their IU username and address. Once you have done this, every Zoom link you click will bring up the App. This is what should happen and also what we want to instruct current and new students to do. We have access to Zoom as part of our software, but if we log in to Zoom.IU on the web app only, we are using an individual Zoom license, which is like paying for a day pass to a gym where you are already a member. We want to use our resources sensibly, and this is one easy way to do so.
Instead, direct students to download the Zoom application for desktop or mobile; they can join meetings that way without impacting our licenses. They will be able to share their screens if they are having trouble navigating the registration system. Advisors can still provide students with URLs to join meetings; with the application downloaded, Zoom will open the application when the URL is clicked.
If all of this is confusing to students, consider simply sharing the link to download Zoom and including your meeting ID number. This will mean students have to download the application and enter the ID to join a meeting, and it will also be a really logical set of instructions to give them.