We were pleased to see this suggestion come through our emails in OCSS. Diana ‘Di’ Dingman, an Academic Advisor in University Division at the Bloomington campus, submitted this to encourage advisors to use SAS Appointment Messaging – Confirmation and Reminder emails for more iGPS planning. She has already been sharing this idea with advisors on her campus, and they, too, have seen more prepared students ready for productive and meaningful conversations. We thank you, Di, and hope that folks follow your lead!
SAS Appointment Messaging, the automatic emails sent to confirm a scheduled appointment and a reminder email sent 24-36 hours prior to the appointment start, can be used to highlight important preparation steps for advisees and remind them to bring their laptops to their appointments. Using this appointment reminder messaging encourages students to load courses into iGPS Plan prior to their appointments, which increases advisees’ use of iGPS Plan for short-term planning.
Here are 3 easy steps to start updating your SAS Appointment Messaging:
- From the AdRx landing page, click on your icon with your initials to expand the AdRx profile menu and select My Profile, found near the bottom of the list.
- A new tab will open with your AdRx profile settings. Click on SAS: Student Appointment Scheduler.
- Click on Advisor Messaging to see your current Confirmation and Reminder emails.
If you have never composed the body of the email you send to your students, click NEW. Otherwise, click EDIT. If you would like a more detailed set of instructions, the My Profiles job aid is available from the AdRx Help link found in the Resources menu of the AdRx Header. Since the students always receive the Confirmation email with your name as the sender, it’s appropriate to insert hyperlinks to resources and to briefly outline what steps your students can take to prepare for successful meetings with you. Hit Save, and any appointment scheduled from that point forward will include your new, engaging, and accountable message. Here is what Di Dingman has put together in her Confirmation message: