IT Pros,
We wanted to give you an update about the progress of the Box migration. Migrations of individually owned files and folders have started. The Box Taskforce has migrated our own individual files and folders so that we can better understand how the migration will work for users.
Next, we will begin migrating UITS employees. After UITS staff, we will migrate individually owned files and folders belonging to undergraduate students, then faculty and staff. Each person will receive a 7-day notice and a 1-day reminder in advance of their migration.
After individually owned files and folders are migrated, we will move all of Box Health to Microsoft at IU Secure Storage. Box Entrusted (BEDA), Organizational Accounts (OAs) and non-personal (group) accounts will be moved last.
We have created a form that you (or any user) can use to request new Microsoft at IU Secure Storage or Google at IU Secure Storage or group storage accounts. This form can be used to request secure or regular storage.
Dan Calarco, Adam Sweeny and Justin Zemlyak will be leading the June 15 webinar for IT Pros on this topic and we plan to introduce it to all IU users in the June 17 UITS Monitor. Registration for the event is available here: https://iu.zoom.us/webinar/register/WN_rgi1sxBaTHqR6P_l1pQjaQ
New non-personal (group) storage can be requested using https://securestorage.webhost.iu.edu/request/storage
It is important to note that current Non-personal (group) and Box Entrusted account owners will have a separate process to request the preferred service. This way we can ensure that each new environment has the needed security attributes and appropriate people/accounts have the access needed.
The four new storage options for Non-personal (group) files will be:
- Microsoft Teams at IU
- Microsoft at IU Secure Storage
- Google at IU Shared Drives
- Google at IU Secure Storage
We will keep you informed when it is time to migrate Non-personal (group) accounts. We envision a process (a form where owners select a new destination service) similar to what we did with personally owned accounts.
Our experts at IT Training are running regularly scheduled webinars about preparing for the move and understanding the Microsoft and Google cloud storage environments. Recordings of these sessions are also available. Please attend and encourage your colleagues to join as well. https://ittraining.iu.edu/get-started/
–IT Community Partnerships on behalf of the Box Taskforce