IT Professionals:
Over the next two years, Indiana University will be transitioning to the single iu.edu email domain. The first change in this transition, restricting all new accounts to the @iu.edu domain, began on January 1st of this year.
Campus leadership, Deans, and department heads have been informed about this change. Faculty and staff will receive communication via an edition of IU Today, and students will receive a special edition of the Monitor. Draft content for each is below.
–IT Community Partnerships on behalf of the One Mail Taskforce
~~~~~ Text of IU Today mailing to faculty and staff ~~~~~
IU Today email headline: Unifying IU email addresses to the iu.edu domain name
IU Today email body: Over the next two years, Indiana University will consolidate email communication to a single domain to protect against cyberthreats and unite all campuses across the state. UITS will provide detailed directions about the One Mail project to those affected.
IU Today story:
Over the next two years, Indiana University will unify its email communication to a single domain, iu.edu. The One Mail project is a strategic move that will improve the security of students, faculty and staff against cyberthreats and unite all campuses under a single email domain.
All IU constituents with email have a single inbox that is attached to your username@iu.edu. If you currently have a campus-specific email address (e.g. username@indiana.edu, username@iupui.edu, etc.), your mail is currently forwarding to your @iu.edu inbox. Unifying email to a single domain simply means that you will only have one address, username@iu.edu, where you can receive mail.
The primary method that bad actors use to gain access to IU systems is through phishing attempts. Indiana University has over 250,000 valid email addresses and receives over 500 million spam messages each year. Combined with additional security measures, reducing the number of email addresses to a single email domain will radically improve our security.
Using a single email domain also simplifies our technical infrastructure and reduces maintenance costs. This project also seeks to enhance the IU brand by using it consistently across all IU campuses.
University Information Technology Services will provide tools and support to help you transition from the legacy campus-specific email domains, including indiana.edu, iupui.edu, iuk.edu, iupuc.edu, ius.edu, iun.edu, iusb.edu, iue.edu and iufw.edu.
The One Mail project will have no effect on your ability to access and use IU systems, nor will it be necessary for you to move any of your email.
UITS will provide detailed directions to ease the transition process and minimize disruptions. Those affected will be contacted directly with additional information on next steps.
~~~~~ Text of Special Monitor to Students ~~~~~
Monitor Subject: Unifying IU email addresses
Monitor Preheader: UITS will provide detailed directions to those affected
Over the next two years, Indiana University will unify its email communication to a single domain, iu.edu. The One Mail project is a strategic move that will improve the security of students, faculty, and staff against cyberthreats and unite all campuses under a single email domain.
University Information Technology Services (UITS) will provide tools and support to help you transition from the legacy campus-specific domains, including indiana.edu, iupui.edu, iuk.edu, iupuc.edu, ius.edu, iun.edu, iusb.edu, iue.edu, and iufw.edu.
The One Mail project will have no effect on your ability to access and use IU systems, nor will it be necessary for you to move any of your email.
UITS will provide detailed directions to ease the transition process and minimize disruptions. Those affected will be contacted directly with additional information on next steps.
We appreciate your understanding and cooperation during this period of change.
Read more about One Mail [Link to IU Today story]